Thank you for looking after mum. I am so grateful for the kind care the whole team gave to mum and for helping us through this sad time. She received excellent care and as a family we received so much support.
From a grateful daughter
Looking for a new Accounts Assistant
||Head of Finance and Support Services
1.0 JOB PURPOSE
The Accounts Assistant role is part of the finance team ensuring accurate financial data is available to the Finance Manager in a timely and efficient manner. This varied role will provide support across all areas of the finance function.
Good communication and organisational skills, personal integrity and the ability to model the Hospice’s values are integral to the role
2.0 KEY WORKING RELATIONSHIPS
- Head of finance and Support Services
To maintain existing and new high quality, accurate administrative systems and processes, ensuring efficiency and compliance with regulatory requirements, including:
- To prepare month end journals including prepayments and accruals.
- To maintain fixed asset register and prepare associated journals.
- To complete month end bank reconciliations
- Check invoices with purchase orders and enter allocation account code
- Liaise with departments to facilitate timely invoice authorisation.
- Input invoices onto Sage system
- Resolve queries with budget holders about invoices and contact suppliers where appropriate.
- Ensure that accurate BACS details are held for suppliers. Run a BACS and cheque payment run when required, check and obtain authorisation from the bank signatories for the payments to be submitted
- Undertake the timely payment and recording of staff expenses in accordance with expenses policy, ensuring that all claims paid have been authorised correctly.
- Maintain filing of all purchase records for VAT and audit purposes.
- Input petty cash expenditure onto Sage System.
- To download information from online giving sites. Prepare and code the information and input onto Sage system.
- To download information from website donation system. Prepare and code the information and input onto Sage system.
- Produce sales invoices and input onto Sage system
- Assist in the collation of donations to the Hospice including banking coding and inputting onto Sage.
- Collate monthly payroll data
- Check and amend timesheets
- Collate and input any deductions or overtime
- Undertake administrative and filing tasks as required
- Input the payroll data onto Sage system
4.0 PURPOSE AND CORE VALUES
All Hospice staff are expected to work in line with Bury Hospice Purpose and Core Values as these act as a value base which directly influences how all work activities are undertaken. The ethos of the Hospice should be apparent in the behaviours and attitudes of all employees as the work they undertake, whether it is direct or indirect care, is ultimately for the benefit of patients. The Purpose and Core Values are an integral part of all job descriptions, the probationary period and performance and development reviews.
5.0 COMMITMENT TO HEALTH & SAFETY, EQUAL OPPORTUNITIES AND CONFIDENTIALITY
5.1 Health & Safety/Security
It is the duty of every employee to work in such a way that accidents to themselves and to others are avoided, and to co-operate in maintaining their place of work in a tidy and safe condition, thereby minimising risk. Employees will, therefore, refer any matters of concern through their line manager. Similarly, it is each person’s responsibility to ensure a secure environment and bring any breaches of security to the attention of their manager.
5.2 Equality, Diversity and Inclusion
- Bury Hospice has given its full commitment to the adoption and promotion of the key principle of equal opportunities contained within current legislation and the Bury Equality and Diversity Policy.
- All staff have personal responsibility for the application of this policy on a day-to-day basis and should not undertake any acts of discriminatory practice during the course of their employment. Similarly all staff have a responsibility to highlight any potentially discriminatory practice to their line manager or trade union/professional association.
- In the course of your duties you will have access to confidential material about members of staff, volunteers, other Hospice business and patients. No information of a personal or confidential nature concerning individual members of staff should be divulged to anyone without the proper authority having first been given.
- Similarly, on no account must information relating to identifiable patients be divulged to anyone other than authorised persons, for example, medical, nursing or other professional staff, as appropriate, who are concerned directly with the care, diagnosis and / or treatment of the patient. If you are in any doubt whatsoever as to the authority of a person or body asking for information of this nature, you must seek advice from your manager.
This job description reflects current aspects of the post and applicants must be aware that the Hospice is constantly changing and developing its services. This may mean changes in the responsibilities of senior managers and the successful applicant will be one who demonstrates a flexible attitude and willingness to embrace change in the interests of the service.
To download the application form click Application form (revised)
For more information contact Neil Jones on 0161 725 9800